Licenses & registrations
Keep company licenses, registrations, operating states, and renewal dates connected to the subcontractor responsible for the work.
Security Vendor Networks
Your standards. Across every subcontractor.
Maintain visibility across your subcontractors and the teams they provide. Connect licenses, insurance, permits, and regulatory requirements in one clear compliance workflow.
50-state tracking · Automated flags & alerts · Company-to-guard visibility
One network. Connected compliance.
Prime contractorYour company · Network oversight
Subcontractor A
- Licenses
- Insurance
- Permits
- Guards
- Licenses
- Permits
- Training
Assigned team
Subcontractor B
- Licenses
- Insurance
- Permits
- Guards
- Licenses
- Permits
- Training
Assigned team
Subcontractor C
- Licenses
- Insurance
- Permits
- Guards
- Licenses
- Permits
- Training
Assigned team
One connected view
Company records and guard qualifications, together.
Exceptions in focus
Missing evidence, renewals, and status changes.
Accountability at every level
Trace each record to a vendor and assigned team.
Every requirement. Connected to the right record.
Bring the documents and qualifications behind each subcontractor into a consistent review workflow, from business credentials to the people delivering the service.
Insurance & endorsements
House certificates of insurance, policy documents, coverage limits, and required endorsements for review against your vendor requirements.
Permits & local requirements
Track applicable state and local permits, business authorizations, and armed or unarmed requirements for each operating location.
Training & supporting records
Connect each guard’s required training, certificates, and regulatory or client-specific qualifications to the person performing the work.
Transparency across the teamKnow the vendor.
Know the vendor.
Know who they send.
Company approval is only part of the picture. Give the prime contractor visibility into the actual team a subcontractor provides and the credentials behind each person.
- Connect guards to the vendor and roster they belong to.
- Review shared licenses, permits, training, and supporting evidence.
- Bring missing records and upcoming renewals into view.
- Keep review history and follow-up tied to the record.
Vendors maintain their records. Prime contractors see the information shared through their relationship and access role.
Network compliance overview
Prime contractor / Connected subcontractors
- Subcontractor ACA · 48 assigned guardsLicense currentInsurance document on file
- Subcontractor BTX · 36 assigned guardsReview dueInsurance expires in 14 days
- Subcontractor CFL · 24 assigned guardsLicense currentInsurance document on file
Illustrative workflow. Sample records only.
50States.
One connected view.
One connected view.
Local requirements.
Network-wide oversight.
Organize requirements by state, county, city, and assignment. Automatically flag missing evidence and approaching expirations, with status-change alerts where connected source data supports them.
- Source-connected validation
- Available regulatory records
- Document-based review
- Uploaded or imported evidence
- Source & timing in context
- Know when a record was checked
50-state tracking does not mean every authority offers automated or real-time verification. Validation methods and update timing depend on the jurisdiction and credential. Explore coverage.
From onboarding to ongoing oversight.
Connect your vendors
Bring subcontractors into your network with clear relationships and appropriate access.
Define the requirements
Organize the licenses, insurance, permits, and qualifications relevant to each operation.
Link people & proof
Connect each assigned guard to their vendor, credential records, and training evidence.
Monitor & follow up
Surface exceptions, send renewal alerts, and retain a record of reviews and updates.
Common questions
Clarity across your network.
What can a prime contractor see?
Visibility follows the connected relationship and assigned access role. Review the vendor records and assigned team information shared with your organization, including available credentials, supporting evidence, and status details.
Does insurance tracking verify coverage with the carrier?
Insurance documents support review of policy periods, limits, and required endorsements. Document tracking and expiration alerts do not independently confirm coverage with an insurance carrier; coverage questions require confirmation through the appropriate broker or carrier.
Can we manage vendors across all 50 states?
Yes. Organize your network’s records and requirements across all 50 states, including relevant local requirements. Automated source access and refresh timing vary by regulator and credential type.
Do vendors keep control of their own records?
Yes. Connected organizations maintain their own records, while sharing the information the relationship and access permissions allow. Guard credentials stay connected to the person and their organization.
Build a more visible vendor network.
See how MyGuardForce can connect your subcontractors, their teams, and the requirements behind every assignment.