Hold your own team to the standard you ask of a vendor.
Hospitals, campuses, casinos, distribution sites, and corporate properties staff security with their own employees — and still carry the licensing, requirement, and training obligations a contractor would. Run that oversight in one connected workflow instead of a spreadsheet and a shared inbox.
People → Requirements → Evidence
- Officer licenses & permitsStatus & renewalsTrack the credentials your posts call for, state by state.
- Requirements by postWhat each assignment needsConnect state and site requirements to the people working them.
- Training & certificatesHours & completionAssign, record, and keep certificates on the officer’s profile.
A proprietary team carries the same obligations
Employing your officers directly changes who signs the paycheck, not what the post requires. Depending on the state and the duties, an in-house officer may still need a license or permit, and the assignment still carries training and requirement obligations. What an in-house operation usually lacks is the back office a contractor has behind it, so the tracking lands on one manager and a spreadsheet. MyGuardForce brings people, credentials, requirements, and exceptions into one shared operational picture.
Know what each post needs and who can work it
Connect state and site requirements to the officers assigned to them, so a gap reads as a specific missing credential on a specific post rather than a status label nobody acts on. Approaching expirations, missing evidence, and unmet requirements surface as exceptions with an owner and a next step. Near-real time California BSIS syncs and broader 50-state tracking support that review; source availability and update frequency vary by authority.
Train your own people without a second system
Assign courses to your roster, record completion, and keep certificates on the officer’s profile where the qualifying requirement is checked off against them. Reports and audit trails give your risk, HR, and legal partners the same evidence you would expect a vendor to produce. MyGuardForce organizes that evidence; it does not certify an officer’s eligibility or replace verification of the requirements that apply to your operation.
Questions about MyGuardForce for in-house teams
We are not a licensed security company. Does this still fit?
Yes. The workflow follows the officer and the post, not the contract behind them. Bring the duties your officers perform and the states you operate in, and the conversation can cover which requirements apply to your operation.
We also use a contract vendor at some sites. Can we see both?
Multi-organization oversight supports both. Your own employees and the vendor relationships you oversee can sit in one connected view, each scoped to the records you are authorized to see.
What should we bring to a demo?
Your sites and operating states, approximate roster size, the credential and training requirements your posts carry, and an example of the report your risk or HR partners ask for.