Know who is protecting your property.
Get a clearer view of your security vendor’s qualifications. Connect the people at your sites to their licenses, permits, and training, so missing records lead to a conversation and a documented next step.
People → Requirements → Evidence
- Licenses & permitsStatus & renewalsSee the credentials behind each officer.
- Required trainingHours & certificatesReview completion against the work at your site.
- Items needing attentionFollow-up & evidenceKeep the vendor’s response connected to the record.
Find the gaps behind the service promise
A contract tells you what your security vendor should deliver. Connected records help you see what supports that promise. Review the roster your vendor shares, identify missing or expiring qualifications, and ask for supporting evidence. Keep deficiencies and follow-up in view before they become a scramble after an incident or during a review.
Make licensing transparent
Bring guard cards, licenses, and permits together with the requirements for each assignment. Review status, renewal dates, and the records behind your vendor’s compliance claims. Near-real time California BSIS syncs and broader 50-state tracking support that review; source availability and update frequency vary by authority. Access stays tied to the organizations and records you are authorized to see.
Keep training visible around the clock
Check shared training records 24/7, including initial training, annual refreshers, and qualifications required for the post. See recorded completion, missing hours, and certificates together, then coordinate outstanding work with the vendor. This gives you ongoing access to the evidence for your review; it does not certify an officer’s eligibility or replace verification of the applicable requirements.
Your vendor’s compliance is also your concern.
A security contract does not remove every responsibility
A premises-liability claim can involve a property owner or operator alongside a security vendor. Hiring a contractor does not automatically remove the duties that apply to your property. In California, the duty to maintain reasonably safe premises can be nondelegable. The facts, control of the property, and applicable law matter. See California’s CACI 1001, Basic Duty of Care, and the vendor-and-property-owner claims in Hedges v. East River Plaza.
Understand joint and several liability
Where joint and several liability applies, a responsible defendant may face more than its proportional share of covered damages. State rules differ. California generally retains joint and several liability for economic damages, while noneconomic damages in comparative-fault cases are generally allocated by each defendant’s share of fault. See California Civil Code § 1431.2 and Reed v. City of Modesto.
Keep a record of what you reviewed and what happened next
Use qualification records, training evidence, and documented follow-up to support your vendor oversight. Discuss your contracts, insurance, and jurisdiction-specific responsibilities with counsel. MyGuardForce helps organize the evidence; it does not determine liability or guarantee protection from a lawsuit.